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Home / Integrations / QuickBooks

QuickBooks® Online payment integration

Your invoices.
Their choice of how to pay.

Keep invoicing in QuickBooks Online. Give customers clear payment choices with dual pricing and Payment Choice Pricing through NACCA’s integrated payment solutions.

Discuss QuickBooks payments Compare the pricing options
Illustrative invoice

One invoice.
Clear payment choices.

Example service
Posted card price$1,030.00

Price by payment method

Cash
$1,000$30 discount
Bank / ACH
$1,010$20 discount
Card
$1,030Posted price

Cash is collected outside the online payment page.

Example only; tax omitted for simplicity. These are illustrative purchase prices, not processing rates or recommended price differences. Actual options and pricing depend on your approved program.
A fit for
Contractors, home-service companies, professional firms and B2B suppliers who invoice in QuickBooks Online.
How it connects
A separate payment service connected to QuickBooks Online. Your accounting software and merchant-processing arrangement stay distinct.

Make the price clear.
Let the customer choose.

Offer lower-price payment options while reviewing how processing costs affect your margins.

Two clearly presented prices

Dual pricing

Display a card price alongside a lower cash price. Where supported, an eligible bank/ACH payment can also receive a discounted price.

Customers see the applicable price before paying, and the invoice, payment page, and receipt need to reflect the agreed pricing approach.

More flexibility by payment method

Payment Choice Pricing

A supported setup can present separate cash, bank/ACH, and card prices. Customers can weigh the price and convenience of each available method.

NACCA helps you review which choices fit your customers, invoice process, and payment program.

The setup matters.

Prices, discounts, disclosures, and receipts must meet applicable state laws, card-network rules, and processor requirements. Calling a program “dual pricing” or “payment choice” does not establish compliance. Software and processing charges may still apply; savings depend on your arrangement and payment mix.

From invoice to payment.
Back to QuickBooks.

Coordinate the payment experience with the accounting workflow your team already uses.

Invoice and payment

  1. Create your invoice

    Start in QuickBooks Online with your customer, services, and invoice details.

  2. Present the choices

    Apply the agreed pricing setup and share a payment link by email or text.

  3. Let the customer pay

    Show the available payment methods and their prices before the customer authorizes payment.

Then two separate events

  • Recorded in QuickBooks

    1. Update QuickBooks

      Sync supported payment activity back to the invoice so your team can review what was paid.

  • Funded through your processor

    1. Transaction processed

      Your processor processes the payment the customer authorized.

    2. Deposit funded

      Your processor funds the deposit to your bank account. Review bank deposits alongside the payment records in QuickBooks.

This workflow describes a supported QuickBooks Online configuration. Sync behavior, payment methods, and pricing features vary by solution. A payment recorded in QuickBooks does not by itself confirm funds have reached your bank.

What to have ready.

Start with one question: how should customers pay the next invoice? These four details let the NACCA Payments Team review the fit with you.

Bring your accountant or bookkeeper into the discussion so payment posting and reconciliation fit their process, too.

Details to have ready

  1. Your QuickBooks editionOnline or Desktop, version, and current invoicing process.
  2. Your payment choicesCard, bank/ACH, cash, and the pricing you want customers to see.
  3. Your billing scheduleOne-time invoices, deposits, installments, or recurring needs.
  4. Your accounting workflowPayment posting, discounts, fees, refunds, and deposit matching.

Who supports your payment setup.

You work with one payments team from your first question to day-to-day support.

  • NACCA

    1. Requirements guidance
    2. Implementation coordination
    3. Ongoing payment support

  • Your processor

    Approves the merchant account, processes transactions and funds deposits.

  • Your software provider

    Maintains your business software. Responsibility for the payment connection depends on the integration.

Responsibilities can vary by processor, software and configuration. NACCA confirms them for your setup.

A few common questions.

Does this use QuickBooks Payments?

The solutions discussed here connect a separate payment service with QuickBooks. Your accounting software and merchant-processing arrangement are distinct. NACCA will explain the proposed service, fees, and integration before you make a change.

Is dual pricing the same as adding a card surcharge?

A cash discount reduces a disclosed regular price; a surcharge adds a charge for paying by card. These approaches have different requirements. The actual price presentation and transaction flow matter, so NACCA will review the proposed setup with you. This page is general information, not legal advice.

Can I use QuickBooks Desktop?

This page’s featured workflow is for QuickBooks Online. Tell us your Desktop edition and version so we can evaluate an appropriate connection. Online and Desktop features should be confirmed separately.

Can I collect deposits or schedule installments?

Those are workflows we can review with you. Availability depends on the selected solution, payment method, schedule, and customer authorization. Confirm how requests, automatic charges, and invoice updates will work before enabling them.

Will this eliminate all payment-processing costs?

We do not promise zero costs. Your total expense depends on processing rates, software charges, the pricing program, and the methods customers use. NACCA can review the proposed costs alongside your current arrangement.

Keep QuickBooks.
Explore more payment choices.

Tell us how you invoice today and whether you want to offer dual pricing or Payment Choice Pricing. We’ll help identify a practical next step.

Discuss QuickBooks payments

Already a NACCA merchant? Visit Merchant Support.

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